[5470] Staff Assistant (Information Knowledge Management)

Start date: January 2026
Clearance: NATO Secret
Location: Bydgoszcz, Poland

Requirements:
• At least 3 years of previous staff experience (planning of operations) at the military or governmental organization or private companies
• Knowledge and/ or previous 2 years' experience in IKM
• ITIL Certification(s) at Foundation on an intermediate level: ITIL V3 Foundation, ITIL V3 Operational Support and Analysis (OSA)
• Formal project management approach Certification: (PRINCE 2 Foundation)
• Must be familiar with modern office equipment and have adequate computer skills (MS Office at least: Word, Excel, Power Point)
• 2 years' experience in Information Knowledge Management
• Practical experience in working with EDMS and TT
• Experience with planning and operation management, participating in the overall planning, organizing, and directing of ops and plans, courses
• Practical experience in ITIL concept based services implementation

Essentials:
• Good knowledge of NATO structures and organizations and as well as NATO operational areas
• Good knowledge of activities that conduct operational and tactical requirement analysis, and include coordination of policy with external entities and agencies
• Knowledge of the overall planning, preparation, execution sustainment and maintenance of training exercises and NATO exercises and operations
• Knowledge of producing communications plans and orders for training exercises, deployments and support to operations the deployable CIS organization

Duties:
• Assisting in implementation of plans and programs to improve workflow of the NATO Signal Battalion by using new Information Knowledge
• Assisting in managing content of NIP sites of NATO Signal Battalion, sections of HQ and subordinated units, keeping overview of tasks assigned via TT+ to NATO Signal Battalion and managing workspaces of NATO Signal Battalion's EDMS
• Managing the collaboration techniques and tools based on implemented IT and communications technology
• Planning, preparing, executing the sustainment and maintenance of all internal training exercises and NATO exercises and operations within 3NSB area of interest
• Producing communications plans and orders for training exercises, deployments and support to operations to the deployable CIS organization and ensuring Deployable Communications Modules (DCMs) are compliant with the same standards
• In the provision of the required services the contractor will be requested to drive a vehicle, up to 3,5 tones, with passengers for long distances